9 Free Resources That Can Help Your Grant Writing
December 31, 2016
Producing winning grant proposals requires knowledge and skills across various areas, including using software such as Microsoft Word, interpreting application guidelines, and writing compelling prose.
There are multiple ways to build your skills in these areas. Many options, such as taking online or in-person courses, cost money or require having access to a mentor or tech expert. With money in short supply at most nonprofits and the right mentor not always easy to find, free resources for information and training are always good to have on hand.
Below are nine free resources to help you create proposals that look better, contain stronger content, and use more effective messaging. While some of the items you may be familiar with and have bookmarked on your computer's browser, there may be a few you are not using...and possibly one or two that will surprise you.
Google Scholar: Google Scholar is useful to identify scholarly literature (books, articles, professional association and university resources, etc.) that can help you document the scope of the problem your organization is attempting to solve.
Google: If you do not have the funds to purchase a donor database, use Google Search to identify potential funders for your project. Using Google isn’t as efficient as a dedicated program such as the Foundation Center’s Foundation Directory Online, but it can be a starting point and will give you an idea of how many funders exist in your area of focus.
Microsoft: Microsoft offers tutorials for its full range of products, including Word, the word-processing program most grant writers use. Microsoft has an extensive collection of videos and written guidance. If you have time to explore its website, you will likely find the answers you need, along with expert tips to make your work easier.
U.S. government resources: Many federal agencies provide guidance documents and tutorials on how to apply for agency-administered grants. You can also find guidance on grants.gov, the leading resource for identifying grant opportunities from the U.S. government. If you are interested in applying for a federal grant, you should always look at the administering agency’s website in addition to grants.gov. The agency's website may have information about the evaluation process or additional application guidance. The National Institutes of Health, for example, has a section of its website dedicated to explaining the NIH grant process.
Pinterest: This may seem like an unusual resource to include, but Pinterest offers much more than lifestyle photos. In fact, Pinterest has become so popular that the Eunice Kennedy Shriver National Institute of Child Health and Human Development recently began using Pinterest to broadcast public health messages. A Pinterest search can uncover new grant writing and nonprofit resources you may not have heard of, in addition to providing links to scholarly articles from resources you know and respect. Not surprisingly, Pinterest has a lot of content on how to use social media effectively, including tips oriented toward the nonprofit sector. Pinterest is also a good resource for guidance on creating effective infographics. Additionally, a Pinterest search for "grant writing" or "grants" shows Pinterest covers this area, with many pins on grants, grant writing, and writing skills in general.
National Council of Nonprofits: The National Council of Nonprofits offers several resources for grant writers, including a database of state-based nonprofit associations. Other resources include information on leadership, financial management, and fundraising. Grant writers may find the policy updates on federal grants and the links to external budgeting resources especially helpful.
Universities: Universities—public and private—can be excellent sources of information on funding opportunities. Sometimes resources are restricted and require a university login, but often the information is publicly accessible. While you can do a Google search on a topic (e.g., “how to write a strong NIH application”) to see what university resources pop up in the search results, you can also experiment by going directly to a university’s website. If you are not sure which university website to visit, start with your alma mater or a local university. Searching under “office of sponsored research” will often pull up grant application guidance. You can also conduct a more targeted search by visiting the web pages of the academic departments related to your organization's area of focus; guidance to faculty in a particular field may apply equally well to a nonprofit grant writer. For example, if you provide services to the mentally ill, you might look for grant application guidance on the web pages of a social work or psychology department.
Council on Foundations: The Council on Foundations is a nonprofit leadership association for grantmakers. It has a handful of resources on its website useful to grant seekers, including a list of community foundations in the U.S.
David A. Cox’s PC Courses Online: David Cox is a professional technology instructor who offers free, high-quality video tutorials on software for Macs and PCs. On his website and YouTube channel, you can find tutorials on a range of topics, from using Microsoft OneNote (and Evernote, a similar virtual notebook system) to tips on using Skype and Microsoft Windows. The video tutorials are clear and practical, providing useful introductions to hardware and software. (For problem-solving a particular software problem, other resources, such as Microsoft’s tutorials, might be better.)
Thanks to the Internet, there are countless free resources to help you with grant writing. The only potential drawback of using free resources is that it can take time and dedication to find exactly what you need.
Most grant writers have been asked at some point to “massage” unfavorable facts into preferred ones, or have seen their fact-based prose reworked by others into something that has the essence of truth but is not strictly true, or is at least less transparent. To some, this may sound like business as usual and what you need to do to win a grant. However, these little acts of truth-stretching, which can take the form of exaggerations, omissions, and misrepresentations, can exact a cost.